Ms Powerpoint Assignments

Philip Doty and R. E. Wyllys

Assignment Title: Web-Based Presentation.

Participation: Group.

Format: Web-based PowerPoint presentation of a title slide, plus fifteen to twenty content slides, plus a few annotated reference slides.

Submission Method: Upload to one of your your iSchool accounts as a PowerPoint Webpage (i.e., in PowerPoint, use the option to Save As type *.html). Post the Uniform Resource Locator (URL) of your presentation on the discussion board (under the Peer Project Evaluation topic).

Maximum points: 20 (1 for the draft and 19 for the final presentation).

Introduction: Often in your future role as an information-technology professional, you will find yourself educating others either formally or informally. One tool you will find useful is the overhead-slide presentation. Tools like Microsoft's PowerPoint offer an easy way to create overhead slides for such presentations. In some cases, you will not always be available to present your information, and the overhead slides will need to serve as a self-contained tool for making the presentation. Such a presentation might well be added to a Web site to increase its accessibility to others.

Goals: The goals of this assignment are that you will:

  • Gain experience in creating "teaching material" on an important IT topic, to be shared with and evaluated by your peers as well as by the instructors. In this scenario, you act as an educator, presenting a topic in absentia on a Website. Given that responsibility, your finished assignment should demonstrate your group's professional competence in the topic involved, and should reflect good pedagogy, good Web design, and good use of PowerPoint.

  • Gain experience in developing annotated bibliographies.

  • Gain experience in posting PowerPoint presentations to a Website.

Tasks: For this assignment, students will:

  1. Form yourselves into teams of 4 to 6 students. This will provide a reasonable number of teams, given the class size. (Note: The team may be, but does not have to be, the same as the team that handled the earlier Information Technology Problem assignment.)

  2. Select a team name from library- and information-science pioneers (some examples are: Dewey, Taub, Eratosthenes, Cutter, Garfield, Callimachus, Tritheim, Bush, Gesner, Maunsell, Shaw, Bodley, Rostgaard, Panizzi, Jewett, Luhn, Otlet, LaFontaine, and Ranganathan). This may be the same name you used in the IT Problem assignment.

  3. Select one of the following topics:

    Presentation Topics

    Specific actors and technologies in the history of information organization, storage, retrieval, and dissemination
    Disintermediation pros and cons
    Rhetoric and information technology
    Budgets and relative allocation of resources to print and IT sources
    Client-server architectures
    Gender and IT
    Boolean algebra and logic
    Digital divide
    Cognitive authority of digital resources
    Knowledge management
    Perl and cgi scripts
    Babbage and difference engines
    Alan Turing
    Stored program computing
    Telecommunications convergence
    The Convergence of Library Science with IT
    Important groups, e.g., ACM, IEEE, . . .

  4. Post your team's name, members, and topic to the discussion board. The TA will add a discussion board section for each team's topic as they are approved.

  5. Jointly prepare a PowerPoint presentation about the topic. The content of the presentation should occupy no fewer than fifteen and no more than twenty slides; the title slide and any slide(s) devoted entirely to references and/or endnotes are not counted among the "content" slides. Be certain to cite your sources using APA formats. You are encouraged to use hyperlinks to sources of information, and to locations of related information, when you judge such links worthwhile.

  6. Jointly develop additional slides that give the complete APA citations to your references and, in addition, to important print and online sources related to the topic that you have not cited in your presentation. You should choose at least ten sources, about 2/3 print and 1/3 digital. Again, hyperlinks should be used where you deem them appropriate.

  7. Annotate each citation with a one- or two-sentence evaluative summary of how the source is useful for understanding the topic. The annotation should take the form of prose following the basic citation.

  8. As you progress, upload a draft of your presentation to the account of one of your group members as a PowerPoint Webpage. (See the next two paragraphs for details on how to do this.) This draft should have a minimum of ten working slides. Post the Uniform Resource Locator (URL) of your presentation on the discussion board (under the Peer Project Evaluation topic) so that all of the class may review your presentation.

  9. In preparing your draft (and your final presentation) for uploading, you will need to save your work in the form of an HTML file. To do this, in PowerPoint use the File-->Save As option, and in the Save As window, choose Save as type Web page (*.htm, *.html). This will lead you to another version of the Save As window, in which you will need to click on Publish. In the resulting Save As Web Page window, do two things: First, look under Browser Support and ensure that the radio button labeled "All browsers listed above" is selected; second, make sure that under "Publish a copy as" the slot labeled "File name" contains the name you wish to use for the HTML version of your presentation and that the extension on the file name is ".html", e.g., "mypresentation.html". Finally, click on Publish. The result will be twofold: (1) PowerPoint will save a file with the name you chose; (2) PowerPoint will create a subdirectory under the directory in which it saved your file, will give this subdirectory a name starting with the name you chose (except for the extension) followed by "_files", e.g., "mypresentation_files". The tutorial PowerPoint to HTML illustrates this process.

  10. When you upload your work, you will need to upload not only the basic file but also the PowerPoint-created subdirectory and its files. The basic file needs to go into the public_html subdirectory (the subdirectory that was created as part of the Science and Technology Studies Article Evaluation assignment) under the iSchool account of the member of the group who takes on the uploading responsibility. That group member will also need to create, under his or her public_html directory, a subdirectory with the same name as that of the subdirectory (on his or her own computer) that PowerPoint created, e.g., "mypresentation_files". The files contained in the group member's computer's PowerPoint-created directory will need to be uploaded into the corresponding directory on the group member's account on the iSchool server. (You may need to set or reset permissions in one or both of these directories to make them public, i.e., readable by others. See the iSchool IT Lab page entitled How-to Publish Web Pages for details.)

  11. When you have completed your final presentation, upload it as a a Webpage (in accord with the previous paragraph) in the account of one of your group, under the same URL as the draft presentation.


The Microsoft OneDrive Assignments App enables instructors to assign Microsoft Word Docs, Excel Spreadsheets, PowerPoint Slideshows, and other Microsoft assets from directly within the Schoology platform. Once assigned, students can make their own copies of the content to work on and submit, and the instructor can then provide feedback and grade the assignment, all without leaving Schoology.

Note: To use Microsoft OneDrive Assignments, You must install the app from the Schoology App Center, accessible from the left menu on your Schoology home page.

Adding Microsoft Content to Schoology Assignments

Instructors can add content from their Microsoft OneDrive accounts directly from within a Schoology Assignment.

Create an Assignment using the Microsoft OneDrive Assignments App

  1. From the Courses menu at the top of the screen, select the course in which you're adding the assignment.
  2. Click the Add Materials button at the top of your Course Materials page. You can also access the Add Materials button from within a folder.
  3. Click Add Assignment.
  4. From the Create Assignment screen, click Microsoft OneDrive Assignments to open your Microsoft OneDrive.
  5. If necessary, click Connect to approve the app and log in to your Microsoft account.

    Note: Instructors and Students must also be logged into a Microsoft account through their browser to work on and submit assignments using the Microsoft OneDrive app.

  6. Enter words or phrases in the Search pane to filter your results. Enclose phrases in single quotes (apostrophes) to search for that exact phrase. Items matching your search terms populate automatically in the results list.
  7. Select the file from your Drive to attach it to the assignment. When your students access your Schoology assignment, they will be able to make a copy of this file that they can work on and submit back to you from directly within Schoology.
  8. You can only choose one Microsoft file per Schoology Assignment. To choose a different file, click the x in the right margin to delete the current file, then re-open the Microsoft OneDrive Assignments app to select another file from your Drive.
  9. Fill in the rest of the assignment and click Create.
  • Creating the Assignment also automatically creates a new folder structure in your Microsoft OneDrive, which Schoology uses to organize student copies of the file to make it easier for you to keep your Drive organized. It is important that you do not delete or rename any of the new folders in your Drive.
  • Once you click Create, you can no longer remove the selected Microsoft file from your assignment. 

Managing the Assignment from the Microsoft OneDrive App

The assignment is now available in the course.

Click the gear icon in the right margin to make updates as you would with your other Schoology course materials.

Click the assignment itself to open it.

Three tabs display at the top of the assignment that provide additional controls and information:

Assignment Tab

On the Assignment tab, you can:

  • See the due date and time.
  • See the assignment Description.
  • Open the Microsoft file you selected in a new tab in your browser.

    Note: This is the file that your students will use to create their own copies of the file, and any edits you make do not automatically update in previously-created copies of the file. That is, only students who create their copy after you make the edits will have versions that contain the edits. Updates to the file are not reflected for students who've already made their copies.

  • Review a rubric if one is being used to grade the assignment.
  • Use the section switcher to change the course section you're viewing if you have linked sections taking the assignment.

In Progress Tab

The In-Progress tab displays a list of all students who have not yet made an assignment submission. View a student's copy of your original document before they submit by selecting their name from the list of the In Progress tab.

Monitor the progress of your students before they submit. Provide feedback directly on submissions using the native Microsoft OneDrive feedback tools.

Student Copies of Your Document

Students click the My Document tab in their view of the assignment to create their own copy of your original file. As the instructor, you are the owner of the document in Microsoft, and the file is shared with your students.

Note: Students must be logged into their own Microsoft OneDrive accounts through their browser in order to create the copy of your original file.

The In Progress tab displays both students who have clicked My Document and created their own copy of your Microsoft file, as well as students who have not yet made a copy.

For example, if you provided the assignment to the whole class, students who have not yet submitted display in the student list. If you assigned only to individual students, those students appear in the list.

Viewing In Progress Files

When you select a student’s name who has not yet clicked the My Document tab in their view of the assignment, the following message displays:

It looks like [student’s first name] has not opened this assignment yet. Once your student clicks on “My Document,” a copy of your original file will be created and the document will appear here.

Student can edit their files while submissions are still In Progress. Once students make a submission, they can no longer edit their files (from either Schoology or Microsoft OneDrive). As the instructor and owner of the file, you will always have edit access to each of your students' file. 

This copy displays when you select a student from the list in your In Progress tab until the student makes a submission. Once the student submits, his or her name and document display in the Submissions tab instead.

Note: To open the student's copy of the document directly within OneDrive, click Open in the top right corner.

Microsoft OneDrive Folder Hierarchy

The first time you create an assignment using the Microsoft OneDrive Assignments app, a new folder called Schoology automatically generates at the root level in your associated Microsoft OneDrive. With each new assignment you create, new folders populate automatically with the following hierarchy:

  • A new folder for the course and section named CourseName: SectionName, plus a numeric identifier to ensure uniqueness, is added in the Schoology folder.
  • A new folder with the Assignment name for its title, also appended with a numeric identifier, is added to the course/section folder.

Each time a student makes a copy of the file, it is added to the Assignment folder. The filename is the name you gave it with the student name appended to the beginning. 

For example, if you created a new assignment called Grammar Review in Section 1 of an English 101 course, the folder structure would be Schoology > English 101:Section 1+[numeric ID]. If course member Hannah Atkins then creates a copy of the file, it is named Hannah Atkins - Grammar Review+[numeric ID]and placed in the English 101:Section 1+[numeric ID]folder.

Important Note: You and your students should not delete, edit, or rename any of the folders created via the Schoology integration.

Submissions Tab

The Submissions tab displays a list of students who have submitted the assignment. Select a student’s name to view his or her document.

From the Submissions tab you may:

  • Click into the grade input field along the top of the document header to grade the submission, enter a score, or add a comment.
  • Click the Exceptions icon to apply an exception.
  • If you're using a rubric to grade the assignment, click the rubric icon to open the rubric and add scores and comments for the assignment.
  • Click the Unsubmit button below the student name to move the assignment back into the In Progress tab and enable the student to continue working on the assignment.
  • Click Open to provide feedback using native Microsoft features, including commenting and annotation tools, as well as advanced editing tools like insert math formula and insert charts.

    Note: Insert image is not supported at this time.

  • Use the filter along the top of your list of students to filter by:
    • Needs Grading
    • Graded
    • On Time
    • Late

Student View

The student view of the Microsoft Submission Assignment displays the Assignment and My Document tabs.

    • The Assignment tab displays the Assignment Description, including the due date. If you're using a rubric to grade the assignment, it also displays in this tab.
    • Students must click the My Document tab to generate their copies of your Microsoft OneDrive file.
    • Once the copy is created and appears in the My Document tab, students must click Edit, which will open a new tab for students to edit their copies of your original document in OneDrive.

Note: Students can edit .docx files in Word Online. However, .doc files must be opened in the Word desktop version or saved as a .docx in Word Online. For a list of supported files types and more information please see the Microsoft Office Support Center.

Submitting Assignments

Once students authorize the app and log into their Microsoft OneDrive account through their browser, they can edit their file from within Schoology.

To submit, students click the Submit Assignment button at the top of their document.

Students may no longer edit the Microsoft file after submitting the assignment.

However, students may click the Unsubmit button at any time before the due date, and before you have graded their work. This includes applying an exception code.

Unsubmitting an assignment returns it to the In Progress tab in your view of the assignment as the Instructor. When an assignment is unsubmitted, the student re-gains edit access to the file and may continue working on the assignment.

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